Learn how to efficiently and safely delete an admin from your Microsoft 365 account with our comprehensive, easy-to-follow guide.
Introduction
In the ever-evolving digital workspace, managing your Microsoft 365 admin roles is a critical task. Whether due to staffing changes or role reassignments, you might find yourself needing to delete an admin from your Microsoft 365 setup. This article will guide you through this process step-by-step.
Understanding Microsoft 365 Admin Roles
Before proceeding with the deletion, it’s essential to understand what an admin’s role encompasses in Microsoft 365. The admin has full control over the Microsoft 365 suite, which includes access to sensitive information. Ensure you’ve reassigned necessary responsibilities before deleting an admin.
Preparation: Ensuring a Smooth Transition
Before deleting an admin account, you should:
- Confirm who will take over the tasks managed by the admin account.
- Make sure the new admin has access to all the necessary files and systems.
- Inform all relevant team members about the change.
Step-by-Step Guide to Deleting an Admin from Microsoft 365
Step 1:
Log into your Microsoft 365 account with an Admin Account
The first step is to log in to your Microsoft 365 account using an account with admin access.
Step 2
Navigate to the Admin Center
Once logged in, find and click on the ‘Admin’ option, typically located in the left-hand menu, to open the Microsoft 365 Admin Center.
Step 3
Access the Active Users Section
In the Admin Center, find the ‘Users’ section and select ‘Active Users’. This will display a list of all active users, including admins.
Step 4
Select the Admin to Be Deleted
Find and select the admin account you wish to delete from the list of active users.
Step 5
Delete the Admin
With the admin account selected, find the ‘Delete user’ option, typically represented with a trash bin icon. Confirm your decision in the popup window that appears.
Step 6
Confirm Deletion
Microsoft 365 may ask for final confirmation before deleting the account. Once you’ve provided this, the admin account will be removed.
NOTE: Please remember that deleting an admin account is a significant action and should only be done after careful consideration.
Conclusion
Effectively managing your Microsoft 365 setup involves various tasks, including adding and deleting admin users. By following the steps in this guide, you can ensure that your admin users’ transition is as smooth as possible. Remember to always take care when deleting an admin, as it can have significant implications for your Microsoft 365 environment.
FAQs
When you delete an admin from Microsoft 365, the user will lose all administrative privileges. This includes access to sensitive company data and the ability to make changes to the company’s Microsoft 365 setup. It’s important to reassign any tasks or responsibilities before deleting an admin account.
Yes, a deleted admin account can be restored within 30 days of deletion. After 30 days, the account and all associated data are permanently deleted and cannot be recovered.
If you don’t want to delete the admin account, you can change the user’s role. To do this, navigate to the Active Users section in the Admin Center, select the user, and click ‘Manage roles’. Here, you can change the user’s role to a non-admin role.
As a safety measure, Microsoft 365 does not allow you to delete your own admin account. Another admin within the organization must perform this task.
Before deleting an admin account, ensure that all important tasks and responsibilities have been reassigned to another user. Additionally, the admin to be deleted should transfer all necessary files and information to the new admin.
